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Everything the valuation job needs, in one system
From the bank's or SACCO's instruction to the paid fee note. Built with practising valuation firms in Kenya, around how a practice actually runs.
Every instruction captured once, and nothing goes quiet
Record the bank's, SACCO's or client's instruction once and the whole team works from it. References are numbered in your own format, each job moves through stages you define, and its turnaround is clocked from the moment it arrives.
- Your reference format
- Auto-numbered references by valuer, category, client and year, or however your office already does it.
- Turnaround you can see
- Service levels per client and per job type, and the assigned valuer alerted when a job passes its target.
- Terms of reference and branches
- Bank and SACCO branches, contacts and instruction requirements kept with the client, not in someone's inbox.
Fieldwork captured where it happens, even offline
An app the valuer installs on a phone or tablet. It records the visit on site and keeps working without signal, then syncs when the connection returns, so nothing is transcribed twice.
- GPS-stamped visits
- Arrival and departure recorded with location, so the inspection is evidenced.
- Photos grouped by section
- Photographs are captioned and grouped as they are taken, ready for the report's picture gallery.
- Your checklist
- The same inspection checklist on every job, with the documents collected on site attached.
Arrived 09:12
Bank-ready reports in your own house style
PropSense360 fills your own Word template: your letterhead, fonts and clause wording. Figures come from the job record, so the value in the summary is always the value in the valuation. Edit in Word inside the browser when you need to, then issue a finished PDF.
- Your template, not ours
- The report your banks and SACCOs already recognise, laid out exactly as you designed it.
- Appendices assembled for you
- Picture gallery, Google Earth extract, official search, title copy and maps placed in your order, with photos sized two to a row.
- Verify-report QR code
- A back-page QR code lets anyone holding the report confirm it is genuine and current, without exposing your client's details.
Nothing is issued without a second pair of eyes
A valuer submits and the report locks. A reviewer approves it or returns it with a note, and every round is numbered, so you have a defensible record of who checked what, and when.
- Maker and checker
- No valuer can approve their own report.
- Returned with reasons
- Review notes stay with the report, round by round.
- Reopen with a record
- Correcting an issued report reopens it with the reason recorded.
Your market evidence compounds
Every comparable you record joins a searchable library with photos, on a map. On the next job in the same area, PropSense360 suggests the evidence you already hold within a radius you set.
- A map of your evidence
- Size, value, date and location on every pin.
- Suggested on the job
- Nearby sales evidence surfaces while you write the report.
- Typed straight into reports
- Comparable tables fill from the library instead of being retyped.
The money tracked like the work
Fee notes on the Cap 532 scale or a negotiated basis, addressed to the bank, the SACCO or the owner as the job requires. Record payments with proof, issue receipts, and see on one screen what is unpaid and how old it is.
- Cap 532 or negotiated
- The scale fee worked out for you, or the fee you agreed, with VAT and disbursements.
- Receipts in your stationery
- Receipts carry your footer and the principal's signature.
- M-Pesa to your own Paybill
- Payment requests straight to your Paybill: coming soon. We never hold your money.
Requisitions, expenses and purchasing in the same place
The money a job costs is tracked as carefully as the money it earns, so you know the real margin on every valuation.
- Requisitions with approvals
- Staff request money for a job and follow it through approval and payment. Each lands registry's official search and map fees are filled in for them.
- Expenses and overheads
- Job costs kept separate from office overheads, with an expense report by period.
- Procurement
- Suppliers, quotations, purchase orders, goods received and payment vouchers, when you need them.
Certificates that never lapse unnoticed
Company and staff documents, such as practising certificates and indemnity cover, kept with their expiry dates. You are emailed before something lapses, and you choose which documents attach automatically to reports.
- Expiry alerts
- A reminder a set number of days before each document expires.
- Attached to reports
- The current certificate goes into the appendix, never an expired one.
- Staff upload their own
- Each valuer keeps their documents up to date.
The right access for each person
Roles and permissions decide who can see finance, who can approve reports and who only works their own jobs. Associate valuers paid job by job have their fee share worked out for them.
- Roles that fit your office
- Principals, valuers, reviewers, finance and front office.
- Associates and fee shares
- A firm-wide default share with per-person overrides.
- Two-step sign-in
- An authenticator app code on top of the password, for anyone who turns it on.
See it on one of your own jobs
We'll walk through a real instruction with your template and your figures, so you judge it on your own work rather than a demo file.